Management Analyst II - Public Works

The City of Tualatin is excited to announce an opening for a Management Analyst II in our Public Works Department. The position coordinates, develops, and implements special projects and programs that have a broad impact on the Public Works Department and the City.  Responsibilities may include coordination with and participation in regional utility provider committees. Provides information to the public and acts as liaison. Updates the Public Works Director, City Manager, City Council and other community groups on Department projects.  Responsibilities may include coordination with and participation in regional utility provider committees such as Regional Water Providers Consortium, Portland Water Bureau, Clean Water Services, Oregon Association of Telecommunications Officers and Advisors, and other regional organizations that Tualatin works closely with. ESSENTIAL DUTIES & RESPONSIBILITIES: Manages the City's right of way ordinance and coordinates with utility providers to monitor compliance with the ordinance, collect annual fees associated with the ordinance, and verify that all utilities in Tualatin are licensed or are operating with an existing franchise permit. Establishes and updates policies and procedures related to the right of way ordinance.   Coordinates and participates in regional water provider organizations and committees, including the Regional Water Providers Consortium Conservation, communications, and emergency committees and the Water Manager Advisory Board (Portland Water Bureau). Works closely with the Water Division Manager to manage the City's compliance program for the drinking water lead copper rule.   Prepares and manages the annual budget for Utility Divisions within the Public Works Department using city's financial software, Excel, and other tools. Works closely with the Finance Department, Public Works Director, and division managers.   Prepares and tracks contracts for city projects and services such as annual street sweeping program, pavement maintenance construction projects, engineering services for water department, and other services associated with a public work department. Prepare request for proposals for similar projects and programs.  Responds to issues raised by members of the public, coordinating responses with other staff or outside agencies as appropriate. Provides information, explains processes, and gives advice; makes recommendations for resolution. Represents the City at various local, regional and statewide meetings, serves on committees. Gathers, synthesizes and filters information obtained at these meetings for use by a department director, City Manager and/or City Council. Manages consultant teams who prepare master plans or perform other work for the City. Serves as the City's project manager and primary point of contact for projects. Makes presentations to City Council, advisory committees, citizen involvement organizations, civic groups and the general public as assigned. Prepares and delivers speeches, presentations, resolutions, ordinances, contracts, administrative policies.   Advises department director on projects. Prepares recommendations for implementation of new systems, procedures or organizational changes.  Prepares grant applications from a variety of sources including regional, state, federal or private sources. Administers grant projects. Exercises independent judgment and initiative and applies knowledge of organizational programs and procedures in meeting a wide variety of problems involving public, intergovernmental and interdepartmental relations. Independently assesses and prioritizes daily workload. Provides public information for the department;   Prepares news releases and official statements; Coordinates and edits newsletters or articles; Designs displays, visual arts and web page information. Administers and monitors program/project budgets. Assures that assigned projects are performed within budget; monitors contracts to ensure accountability for quality work products, service delivery and cost controls.  Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other departments, agencies and contractors as necessary. Composes correspondence, reports, ordinances, resolutions and other informational material as assigned. Creates, tracks, and maintains records in an efficient and functional manner. Manages the City's asset management system (NexGen) and coordinates with users, the GIS team, division managers, the software vendor, and others within the City to continually improve asset management. Participates in user groups and stays up to date on asset management tools and methods.   Drives to city facilities, vendors, training programs, and meetings, as necessary.QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Computer Skills:   The following skills listed in the Management Analyst II classification description are an important component of the position to assist the preparation of the annual budget, tracking and evaluation of utilities within the right of way, tracking and planning for water purchases, preparing financial analysis and analyzing the impacts of policy changes, and presenting and communicating the results of Department work to City Council and others.   Ability to assemble, organize and present statistical, financial and factual information derived from a variety of original and secondary sources utilizing a variety of media. Advanced skill in data base preparation and manipulation, designing spreadsheets, Power Point presentations, word processing and financial software.   In addition, possession of advanced Microsoft Excel skills are necessary to fulfill requirements of this position. These include the ability to:   Develop and solve complex mathematical and financial formulas; Create and edit tables or pivot tables, charts and graphs, Prepare workbooks and link spreadsheets; Import and export data to and from other software; Validate data and perform quality control reviews; Perform formatting of cells and spreadsheets to improve readability.   Familiarity with geographic information systems.   Analytical Skills:  Ability to analyze data and communicate results in a presentable and understandable format to the Public Works Director and others.    EDUCATION and/or EXPERIENCE:  Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Business, Engineering, Planning, or related field. One (1) or more years of experience in project management, public administration, financial analysis and project control.  Any satisfactory equivalent combination of experience and training which ensures the ability to perform the essential functions of the position may substitute for the above. CERTIFICATES, LICENSES, REGISTRATIONSPossession of, or the ability to secure possession of, a valid Oregon driver's license. Specific assignments may require possession of, or the ability to secure, state certification for performing assigned duties.This position is represented by the Tualatin Employees' Association. How to Apply: Applications must be filed online at prior to the closing date and time. We are unable to accept e-mailed applications or resumes. A cover letter and resume must be included with the online application submission. If you have a general question regarding the recruitment, contact Human Resources at [email protected] Keywords: Management Analyst, Location: Tualatin, OR - 97062
City of Tualatin
Full time
Tualatin, Oregon 97062, US