Executive Assistant to the CIO - Atlanta, GA

 

 

Job ID:  133772

 

Oldcastle Materials, Inc., a division of Oldcastle, is the leading vertically integrated supplier of aggregates, asphalt, ready mixed concrete, and construction and paving services in the United States and Canada.  Our operations span North America with 22,000 employees at more than 1,200 locations in 44 US States and 8 Canadian provinces.

 

Position Overview


Oldcastle Materials is seeking a polished Executive Assistant to the Chief Information Officer with exceptional interpersonal, communication, and computer skills. Candidates must have 10 or more years’ experience working for a C-level executive organizing multiple priorities, calendars and projects. The individual should be very structured in their approach to carrying out their responsibilities while also being flexible and adaptable to changing requirements and situations. This role should typically be able to be handled during business hours. However, it does require a great deal of dedication and may require work before 8am or after 5pm, primarily to handle time sensitive communications and requests. This position involves substantial coordination of schedules and collating of input across a widely dispersed leadership group. The assistant to the CIO provides support on interactions between business units and functions with external partners and vendors, and as such requires a great aptitude for solving problems and finding solutions.


Key Responsibilities (Essential Duties and Functions)

 

  • Provide proactive, varied and confidential administrative support to CIO
  • Responsible for CIO’s email – review, respond, follow-through
  • Heavy executive calendaring – corporate and personal
  • Keeps CIO informed and follows up on all assignments in a timely, effective, and efficient manner
  • Limited support of CIO’s direct report management team
  • Extensive travel planning – domestic (remote areas of the US as well as large cities) and international
  • Prepare and edit presentations, including developing content as well as collecting, collate/merge and review materials submitted by others
  • On and off-site meeting planning – including all logistics (catering, agenda, facilities, communications)
  • On and off-site site meeting support – able to travel up to 10% of time
  • Miscellaneous ad-hoc reporting and projects
  • Create/maintain organizational charts
  • Coordinate and manage special events
  • Interacts with high level executive and administrative assistants across the organization
  • Prepares monthly expense reports
  • Assistance with personal matters may be required
  • Go-to person for IT department for facilities and office management related issues
  • Organizes and maintains online documents, files, and records
  • Supports other key executives as needed

 

Qualifications

 

  • Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints
  • Exceptional organizational skills and ability to effectively prioritize tasks and projects,
  • Ability to handle confidential information, demonstrate a high degree of autonomy and good judgment
  • Ability to be proactive and think strategically
  • Focuses on quality in everything they do
  • Works well under stress, can handle challenging situations and is flexible and able to switch gears comfortably
  • Effective communication skills, written and verbal, one-on-one, as well as with small and medium size groups
  • Must be able to receive feedback and handle constructive criticism
  • Demonstrated experience in dealing effectively with all levels within an organization
  • Customer focused – internal and external
  • Takes initiative, demonstrates creative thinking in their problem solving, and is solution oriented and enjoys challenges
  • Possesses a strong business sense and has an understanding of a large corporate structure
  • Has worked for a company with 10,000+ employees, preferably publically held
  • Embodies high ethical standards and core values
  • Maintains and projects a positive attitude
  • Internationally and multi-culturally aware and sensitive
  • Proficient in MS Office Suite – Excel, Word, Outlook, PowerPoint, OneNote, Internet (Visio a plus)

 

Work Requirements

 

  • May require up to 10% travel

 

Physical Requirements


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

  • Able to communicate with others by telephone and in person
  • Able to utilize a computer for word processing, email communication, and preparation of documents and presentations
  • May require sitting for extended periods of time
  • May require lifting as much as 30 pounds

 

Work Environment


Usually, normal office working conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

 

  • The noise level in the work environment is usually quiet.
  • The position may require work outside of normal business hours. Flexibility is required.

 

The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

What Oldcastle Offers You

 

  • A culture that values opportunity for growth, development and internal promotion
  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs

 

About Oldcastle

 

Oldcastle has a long and proud heritage as one of North America’s largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the Oldcastle family. Oldcastle operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

 

Oldcastle is a great place to grow! If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Please complete your online application and profile which will be sent directly to the appropriate Hiring Manager. Thank you for your interest in the Oldcastle family!

 

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 EOE/Vet/Disability--If you want to know more, please click on this link. 

Oldcastle Materials is an Affirmative Action and Equal Opportunity Employer.

Oldcastle Materials is part of the Oldcastlecareers™ network.

 

Company
Oldcastle Inc
Posted
04/06/2018
Type
Full time
Location
Atlanta, Georgia 30338, US