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Job Title: Warehouse Coordinator

FLSA Classification: Full-Time, Non-Exempt/Hourly Professional

Work Location: Fall River, MA

Work Hours: General Shift: 8:30AM - 5:00PM (May vary based on business needs)

Reports To: Site Warehouse Manager

Purpose:

The purpose of this role is to assist in the warehouse operations of a pharmaceutical manufacturing company.

Scope:

The scope (content and statements) of this job description is designed to describe the general nature and level of work as well as provide a basic understanding of the role, responsibilities, and expectations of the person assigned to perform the job. This job description is not designed to provide an exact or exhaustive list of all job duties, tasks, skills, and qualifications. The intent is to give a general scope of the knowledge, skills, and abilities needed to satisfactorily perform the essential functions of the position and provide basic performance expectations. The scope of the job may be modified with respect to the department, group, and on an individual assigned basis to a sometimes-specific testing group. Consideration of education, relevant training, and experience or a combination of all three may also result in further modification of the role.

Multifunctional Role:

This job is a multifunctional role. The primary nature of this job is to serve as a Warehouse Operator. As a secondary requirement, this position will be expected to provide support to other operational functions to include but not limited to Packaging Operations, Manufacturing Operations, and Facilities Operations.

Job Description:

The Warehouse Coordinator monitors and controls the production demand for raw material, packing material and finished goods by aligning with the production plan and coordinating with purchase, production, etc. to support manufacturing effectively and ensure compliance to cGMP and safety.

Essential Duties and Responsibilities:

• Maintain the availability of required materials as per production plan to ensure uninterrupted production and help achieve manufacturing OTIF

  • Schedule the materials to purchase by aligning with the production plan and regularly following up for delivery
  • monitor inventory levels and coordinate with planning & sourcing team for replenishment of stocks
  • Indent material for new product launches as per the requirement by coordinating with production and follow-up with purchase for timely delivery
  • Provide status of new products material to tech transfer during new product meetings

• Monitor the store operations for compliance to cGMP and set standards to meet the regulatory requirement and to ensure audit readiness.

  • Ensure proper receipt, verification, segregation, storage, labelling and accounting of Packing Materials
  • Monitor material is stored as per proper storage condition with required segregation as per the material property and its storage condition
  • Ensure all the required material is received as per SOP & is accounted properly
  • Ensure to monitor retest schedule and raise retest note timely for Packing Materials and get them released as per packaging plan
  • Ensure cross contamination of material is prevented while handling i.e. by following all procedure strictly
  • Collate and prepare change controls, deviations, qualifications and validations studies documents as per cGMP
  • Ensure real time correct data entries in the system and on documents by reviewing the documents during dispensing
  • Generate report of next inspection date of materials and raise GRs as per production demand.
  • Prepare receipt, issuance/dispensing and accounting of materials.
  • Follow-up for clearance of rejected material with purchase for timely removal from unit by coordinating with unit QA.
  • Control and handle the damaged container as per SOP.

• Manage the disposal of non-moving or slow moving items and ensure clearance of items before expiry to control the cost of inventory.

  • Review the non-moving, low shelf life items periodically and ensure timely disposal
  • Coordinate with other Cipla locations, purchase and planning for salvage of non-moving inventory.

• Ensure safety requirements are met by timely updating the team about revised guidelines to avoid any incidences or accidents within department to comply to the HSE norms.

  • Monitor the use of proper safety appliances while handling the materials during receipt and dispensing by store personnel
  • Identify potential hazards and hazardous materials and ensure proper handling for storage, receipt and issuance
  • Maintain sanitation and hygiene in stores facility to ensure audit readiness
  • Ensure correct status labelling for materials, accessories and equipment by checking the labels

• Monitor the activities related to new equipment like purchase, commissioning and handover etc. as per cGMP requirement to facilitate smooth operations

  • Procure new equipment as per product requirement and GMP requirement
  • Monitor the installation of equipment and prepare qualification documents and SOPs.

• Prepare dispatch plans for finished formulations as per schedule to meet OTIF

  • Follow-up with QA for timely release and arrange vehicles for scheduled dispatch
  • Plan the distribution of materials as per customer requirements by coordinating with logistics, corporate, export etc.

Major Challenges

• Delay in releasing the materials due to lack of information available and changes in production plans. Overcome by material forecast and providing required information to QC
• Delay in releasing material due to non-availability of specified material in the market. Overcome by searching new vendors and empanelling them
• Space constraints to keep the material due to delay in clearance of non-moving/expired materials. Overcome by getting required approvals from finance and purchase and maintaining timelines
• Re-work due to manual work on material planning and mistakes in store operations. Overcome by cross-checking the documents.

Key Interactions

Internal

External

• Central Planning for order allocation, non-moving materials, and local/export orders (Weekly)
• Purchase for follow-up on delivery time (Daily)
• Production for dispensing (Daily)
• QC, QA for release (Daily)
• Engineering for breakdown (Need Basis)
• HSE for safety norms (Daily)

• Vendors having rates for contracts (Need Basis)
• Transporters for vehicle requirements (Need Basis)
• Equipment Supplier for new equipment (Need Basis)

• Working individually and in collaboration with others as part of a team.

• Helping the QA Department in sampling process as needed.

• Collaborating with other departments to include but not limited to QC, Production, Packaging, and Engineering.

• Executing procedures to complete tasks in a safe and efficient manner.

• Performing duties through the proper safe use of equipment, according to Health & Safety procedures and Equipment Manuals.

• Performing other related duties as assigned.

Other Responsibilities:

• Maintaining 100% cGMP and SOP Compliance during complete operation hours.

• Complying with all company policies and procedures.

• Must adhere to and follow the QMS System based on the role and rights assigned.

• Completing documents in a time manner, ensuring accuracy and completeness.

• Reporting all issues that arises to the department head or reporting manager.

• Performing daily maintenance on equipment and machinery.

• Maintaining discipline in department.

• May be required to assist in the training of other employees in the department.

• Remaining flexible to work extended hours to achieve department goals when needed.

Training and Safety:

All employees must undergo various training activities at the start of their employment. New trainings and re-trainings will occur periodically.Warehouse operators may be required cross-train in all areas of the warehouse operations.Employees muststrictly adhere to all safety, health, and environmental guidelines at all times and ensure that all safety precautions are being taken during handling of machines.

Qualifications:

• Graduate or D. Pharm. from an accredited collegeor university degree required.

• 5-8 years of experience in stores of a pharmaceutical organisation knowledge of material management module in SAP and cGMP in stores
• Proficiency in the English language (Speaking/Reading/Writing) to understand work instructions and document results.
• Knowledge of fundamental cGMP and regulatory requirements in a pharmaceutical manufacturing environment highly preferred.
• Basic understanding of mechanical machinery and the operating principles of control systems.
• Ability to follow both verbal and written instructions.
• Demonstrated ability to work in both independent and team environments.
• Good knowledge of Health & Safety procedures, including, OSHA.
• Strong mathematical and organizational skills.

Physical Requirements:

• This position requires the ability to do heavy lifting / bending frequently.
• Exert an amount of force continuously and/or up to 5 pounds of force frequently and/or up to 25 pounds of force occasionally and/or up to 50 pounds of force rarely by utilizing a hand truck to lift, carry, push, pull or otherwise move objects.
• Ability to wear appropriate PPE is required.
• Individual may be required to wear respiratory devices that include but are not limited to: Air Purifying Respirators (APR) which include half-face and full-face negative pressure respirators, hooded powered air purifying respirators, or Supplied Air Respirators (SAR), which include hooded or full face supplied air respirators.

GLOBAL COMPANY

Cipla is a leading global pharmaceutical company, dedicated to high-quality, branded and generic medicines. We are trusted by healthcare professionals and patients across geographies. Over the last eight decades, we have strengthened our leadership in India's pharmaceutical industry and fortified our promise of strengthening our global focus by consolidating and deepening our presence in the key markets of India, South Africa, the U.S., and other economies of the emerging world.

Cipla employs handpicked professionals not just for their knowledge and experience but for their zeal to make a difference to the world of healthcare. The company believes that our biggest assets are the employees, who lead us to prosperity and growth in the future. Driven by the vision, none shall be denied, Cipla's focus has always been on making affordable, world-class medicines with a reputation for uncompromising quality standards across the world.

CIPLA NEW YORK (INVAGEN PHARMACEUTICALS, INC.)

About InvaGen Pharmaceuticals, a Cipla subsidiary: InvaGen Pharmaceuticals, Inc. is engaged in the development, manufacture, marketing, and distribution of generic prescription medicines with focus on a range of therapeutic areas, including cardiovascular, anti-infective, CNS, anti-inflammatory, anti-diabetic, and anti-depressants. The company was founded in 2003 and is based in Central Islip and Hauppauge, New York. As of February 18, 2016, InvaGen Pharmaceuticals, Inc. operates as a subsidiary of Cipla (EU) Limited.