Find Jobs

Closes: March 17, 2024
Starting Range: $29.5003 to $43.5763
Full Range: $29.5003 to $48.5396

Job Description
The position assists in meeting specialized goals and contributes to the achievement of the company's vision, mission and strategic objectives by providing special project and executive support to positions of significant leadership within Avista. This includes acting on behalf of Executives in dealing with senior leadership, board members, other employees, clients, and contacts. Ensures accurate and timely processing of documents, reports, records, and data, as well as managing budgets and important reporting functions. Acts in an empowered manner to create and maintain a well-run, professional workplace, and to enhance the area's image internally and externally. Ensures open lines of communication throughout the company and good working relationships with other areas. Maintains a high level of confidentiality and demonstrates an ability to handle sensitive information in an appropriate manner.

Responsibilities

Executive Admin:

• Provides administrative planning and executive support of a highly complex and confidential nature to executives and/or departments. Duties include managing calendars, preparing time sheets, expense accounts, travel arrangements, credit card reconciliation, coding invoices, etc.
• Prepares and manage annual departmental budgets.
• Assists with coordination of events/meetings. Example: employee meetings, officer and board of director meetings, council meetings, etc.
• Maintains timely and accurate records. Proofreads multiple important documents including board reports, presentations and other materials.
• Prioritizes multiple tasks with minimal supervision, while maintaining flexibility in a constantly changing, confidential, high-energy environment. Anticipate area's needs and acts on matters within their control.
• Research and compiles information on special assignments that require a high degree of knowledge and independence; prepares reports that may have content of a sensitive or confidential nature.
• Responsible for scheduling the corporate aircraft.
• Gathers, organizes, and posts board materials in preparation for meetings as well as provides logistical support for board meetings.

Sr. Executive Admin includes the above responsibilities plus:

• Supports senior level executive officers or large number of leaders.
• Operates as backup to Assistant Corporate Secretary including board communication, files SEC and FERC documents, prepares annual state filings, prepares and files New York Stock Exchange notifications, etc.
• Serves as lead administrator for respective committee or board postings on Board Portal (Diligent).
• Provides leadership and work direction to other administrative support personnel.

Requirements

• Associates degree preferred.
• Utility background and a high-level knowledge of company policies and procedures are preferred.
• Requires demonstrated proficiency in computer skills using Microsoft Office, databases and standard office equipment.
• Knowledge of budget administration and accounts payable.
• Detail oriented, ability to multi-task, and excellent organizational skills required.
• Ability to work in a fast-paced environment with multiple demands, tight deadlines, and varied work assignments with minimal supervision.
• Proven ability working with internal and external stakeholders.
• Effective and flexible verbal and written communication skills required.
• High level of professionalism with ability to handle sensitive and confidential information.

Executive Admin:

• 5 years of related administrative experience required.

Sr. Executive Admin:

• 8 years of related administrative experience required.

Other combinations of education and experience may be considered.

To ApplyWe encourage you to apply as many of our positions have step progressions to account for an incoming employee's various levels of knowledge, skills, and experience.

Complete an online application and attach your resume and cover letter to your profile. All documents must be attached to your application at the time of submitting your application for review. No documents can be attached after you click 'Submit'.

BenefitsAt Avista, we believe our employees are essential. Through them we deliver value to our customers and the communities we serve. The physical, mental, and financial health and well-being of our employees and their families are important to us. We are committed to offering a comprehensive total rewards program comprised of an externally competitive, internally equitable compensation structure and a benefits package that allows us to retain and attract a diverse, engaged, and skilled workforce. Our benefits package includes medical, dental, vision, life, and disability coverage, retirement benefits, incentive plans, wellness resources, time-off programs and much more. In addition to our total rewards program, the Pacific Northwest offers abundant outdoor recreation, four distinct seasons, and all the amenities and activities an individual or family might be interested in. To learn more, please visit our benefits website at .

Pre-employment screening requirements
Employment is contingent upon the successful completion of a drug test, background check and motor vehicle records review.

Avista's Commitment to Equal Opportunity and Affirmative Action Avista is a safe, inclusive workplace for people of all backgrounds, and we are committed to Equal Opportunity Employment, Affirmative Action efforts, and Equity, Inclusion and Diversity. We strongly encourage applications from women, people of color, people with disabilities, protected veterans, and all others. All qualified applicants will be considered regardless of race, color, religion, national origin, sex, gender identity, sexual orientation, marital status, age, sensory, mental or physical disability (unless based upon a bona fide occupational qualification), Veteran status or any other classification protected by nondiscrimination laws.

Equity and diversity in our workplace is important to us. Please view Equal Employment Opportunity Posters provided by OFCCP here. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you require any special accommodations to participate fully in our recruitment process. Avista will make reasonable accommodation to assist a qualified person with a disability in the job application, interview process, and to perform the essential functions of the job whenever possible, where undue hardship would not be created for Avista. Please contact us at [redacted] if you would like assistance.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

by Jobble