Job Type: Full Time
Posted 3 minutes ago
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Description
Join Align Production Systems, a company with a long history of success and experiencing growth in automation and AGV technologies. Seeking a resource in organizational administration to accommodate our continued growth. The Office Administrator facilitates the operation of the organization by performing a variety of organizational and administrative tasks.
*SKILLS & KNOWLEDGE:*
* Strong computer skills/ability to learn multiple platforms is a MUST!
* Excellent verbal and written communication skills.
* Highly skilled in Microsoft Office Suite or related software.
* Excellent organizational skills and attention to detail.
* Strong knowledge of administrative/logistics procedures and systems.
* Experience working with existing vendor relationships to coordinate logistics of shipment to and from facility.
* Highly driven troubleshooter.
* Manage office communication systems, including telephone and email, and provide technical assistance as needed.
* Assist with Human Resource Specialist services, including employee training, meeting support, and recordkeeping.
* Support the Director of Human Resources in reviewing and revising operational, administrative, and personnel policies.
* Assist in staff recruitment, hiring, and onboarding processes while maintaining communication with leadership.
*EDUCATION and/or EXPERIENCE*
* High School Diploma or equivalent required.
* Four-year degree in related field preferred.
* Five plus years of experience in an administrative role preferred.
*ESSENTIAL DUTIES AND RESPONSIBILITIES* (other duties may be assigned)
*Human Resources Duties (15-25 hrs)*
* Post and Monitor Job Postings; recruitment activities
* Administer on-boarding and off-boarding employees
* Maintain employee records
* Benefits Administration
* Assist HR director as needed with special projects and events
*Administrative Duties (5-10hrs)*
* Direct incoming callers to correct department
* Print job packets for manufacturing
* Process orders for office supplies
*Accounting Duties (10-15hrs)*
* Run Bi-Weekly Payroll
* Timecard Audit
* Enter check register in bank portal, bank reconciliation and check runs
* Other related duties to support the accounting department
*LANGUAGE SKILLS*
* Excellent English ability
* Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees.
*WORK ENVIRONMENT*
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, outside weather conditions, and vibration. Noise level in the work environment is usually moderate.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
Experience:
* Logistics: 2 years (Required)
* Payroll Administration: 3 years (Required)
Ability to Relocate:
* Decatur, IL 62526: Relocate before starting work (Required)
Work Location: In person
*SKILLS & KNOWLEDGE:*
* Strong computer skills/ability to learn multiple platforms is a MUST!
* Excellent verbal and written communication skills.
* Highly skilled in Microsoft Office Suite or related software.
* Excellent organizational skills and attention to detail.
* Strong knowledge of administrative/logistics procedures and systems.
* Experience working with existing vendor relationships to coordinate logistics of shipment to and from facility.
* Highly driven troubleshooter.
* Manage office communication systems, including telephone and email, and provide technical assistance as needed.
* Assist with Human Resource Specialist services, including employee training, meeting support, and recordkeeping.
* Support the Director of Human Resources in reviewing and revising operational, administrative, and personnel policies.
* Assist in staff recruitment, hiring, and onboarding processes while maintaining communication with leadership.
*EDUCATION and/or EXPERIENCE*
* High School Diploma or equivalent required.
* Four-year degree in related field preferred.
* Five plus years of experience in an administrative role preferred.
*ESSENTIAL DUTIES AND RESPONSIBILITIES* (other duties may be assigned)
*Human Resources Duties (15-25 hrs)*
* Post and Monitor Job Postings; recruitment activities
* Administer on-boarding and off-boarding employees
* Maintain employee records
* Benefits Administration
* Assist HR director as needed with special projects and events
*Administrative Duties (5-10hrs)*
* Direct incoming callers to correct department
* Print job packets for manufacturing
* Process orders for office supplies
*Accounting Duties (10-15hrs)*
* Run Bi-Weekly Payroll
* Timecard Audit
* Enter check register in bank portal, bank reconciliation and check runs
* Other related duties to support the accounting department
*LANGUAGE SKILLS*
* Excellent English ability
* Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees.
*WORK ENVIRONMENT*
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, outside weather conditions, and vibration. Noise level in the work environment is usually moderate.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
Experience:
* Logistics: 2 years (Required)
* Payroll Administration: 3 years (Required)
Ability to Relocate:
* Decatur, IL 62526: Relocate before starting work (Required)
Work Location: In person
