Regeneron Pharmaceuticals, Inc

We are currently looking for an organized, proactive administrative assistant to join our team of professionals.  The ideal candidate will be extremely detailed-oriented, possess a high standard of excellence, and have a professional and resourceful approach to their work. The Administrative Assistant  must be able to prioritize and manage a busy schedule. This role entails a tremendous amount of responsibility and requires the ability to interact confidently with high level executives while exercising sound judgment and confidentiality. A dynamic assistant with a "can-do" attitude will excel in this position.

 Candidate shall be an energetic individual with an extensive office and construction administration background to be able to take ownership of the administrative activities of the office and to be able to assist the Principal of the company. 
Additionally, this person will be responsible for managing the flow of information into and out of the office. Candidate should possess excellent communication and interpersonal skills as she/he will be the main liaison between the company and its unique pool of clients. Candidate should come from a construction background, with a strong interest in design or architecture. 

DUTIES AND RESPONSIBILITIES
• Act as the department contact for general insurance questions and direct them to the appropriate resource as needed. 
• Prepare bonds for relevant parties. 
• Maintain department files including insurance policies, procedures, and programs. 
• Coordinate with Legal to maintain accurate additional insured wording.
• Prepare expense reports.
• Manage the department schedule and provide support to team members who are off-site.
• Oversee office supplies and ensure that orders are made timely is accordance with the property policy.
• Maintain and update various databases such as shared drives, the department website, and miscellaneous vendor software. 
• Maintain, track, and manage third party certificates of insurance.
• Train and educate relevant parties on vendor software as required.
• Provide company certificates of insurance in a timely fashion and ensure they meet required standards. 
• Process and track all department invoices.
• All other duties as assigned.

SKILLS AND REQUIREMENTS
• High School diploma or equivalent.*
• Minimum 5 years administrative experience.*
• Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.*
• Strong attention to detail
• Employee must have the physical capability to perform all core functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the core functions of the job.
• Excellent communications and interpersonal skills, outstanding verbal and written communication skills such as phone and e-mail
• Ability to work as part of a team
• Proficient with Microsoft Outlook, Office, Peachtree/Quickbooks or related software
• Excellent organizational skills