Multi Line Phone System, 40 Calls Daily, Paging, Customer Responsive, Diffuse Customer Complaints. Operate Well under Pressure. Use headset. Help coordinate Cell Phone Users & Carriers with another. Update all phone lists for cell phones and land lines.
Primary in doing AP entry, coding and payments for three companies.
Service invoicing, pricing review and delivery (mail or email) to the customer for Denver company. Prepare all Test and Inspection reports, scan, file and copy as directed.
Prepare sales-use taxes for Denver based company.
Weekly enter in the time for selected hourly employees into the payroll system, account for overtime pay, on call pay and other special time or rate adjustments. Work with managers to fix errors.
Job entry & contract documentation, file appropriate documents.
Assist Project Manager with job documentation, O & M's, graphic map assemblies.
A/R Cash entry for Jobs, Service and Miscellaneous into cash reporting software, Scan Checks for Deposit with Banks.
All Client Filing -- Special Contracts, Job Records, Client Folder Assembly. Maintain accurate Test & Inspection files.
Mail, postage, mailings, as well as fax machine docs received . Some ship & receive duties, send returned materials back to vendors.
Office Supply ordering and maintain supplies in Closet.
Insurance Certificates Request for Customers, maintain files, both Customer and Company. Ensure that our Certificates are in compliance with 3rd party reporting agencies. (Compliance Depot, etc).
Special Projects(Letters-Contracts)
Assist other clerical staff with work load as assigned, especially during illnesses or vacations, especially Service.