Question:

I want to apply for web development positions in New York, but don't know how to write a cover letter. What kind of information should I include?

First Answer:

Keep your cover letter short and to the point. Let them know:

1. your resume is attached
2. a summary or highlight of specific skills, education, experience that would make you valuable to that company
3. your willingness to relocate
4. And your availability for an interview. If you are planning to be in that area during a specific timeframe, let them know the timeframe, give time for your resume to reach them, and then call to see if you can schedule an interview while you are in the area.

-- Linda Wyatt, Career Center Director, Kansas City Kansas Community College

Second Answer:

Here is a suggested format for a cover letter that has received good acceptance by our students and staff. It is a compilation of information from a number of sources and I offer it for your use. Include an introductory cover letter with each resume you send to employers. Each letter must be originally typed and signed. Make every effort to get a specific name. If you absolutely cannot, address your letter to the right department, making sure you know the current name of the department-for example, Human Resources vs. Personnel.

If you are unable to get a name or do not even have the employer name (as in a blind ad), do not use "Dear Sir/Madam" or "To Whom It May Concern." "Dear Employer," "(Position Title) Search Committee," or "Director of (fill in appropriate department)" are examples of appropriate salutations in these cases.

Your Present Address
City, State, ZIP Code
Date

Person's Name
Title
Employer Name
Street Address
City, State, ZIP Code

Dear (Mr., Ms., Dr., etc.):

(First Paragraph) Indicate the reason for writing, the specific position for which you are applying, and, if there is a position opening, the source from which you learned of the job and the date it was posted. If you are inquiring about jobs in general and no opening was advertised, indicate your interest in career opportunities in your field.

(Second Paragraph) Mention why you are interested in the position or organization and its products or services. Relate your academic or work background to the position for which you are applying--how are you qualified for the position? Point out your practical work experience, specific achievements, and unique qualifications. Mention information other than what is on your resume.

(Final Paragraph) Refer the reader to your enclosed resume, which summarizes your qualifications, training, and experience. You may also mention how an employer can obtain your references or credentials. Refer to your interest in a personal interview. You may suggest several dates or indicate your flexibility as to the time and place. Restate your interest and indicate your eagerness to meet personally to learn more about the position. Include your phone number. If the vacancy notice included the employer's phone number, indicate that you will call within seven to ten days to find out if an interview can be arranged. If you indicate you will call, follow through! Thank the employer for taking the time to read your letter and resume.

Sincerely,

(Your written signature)

Your typed name

(enclosures) (refers to enclosed resume, reference list, etc.)

For additional resources, I would suggest visiting any of the college or university web sites. I have found them to be an excellent source of career data including resume and cover letter preparation information.

-- Robert C. Resch, Career Center, Triton College

Third Answer:

How you write your cover letter will directly impact the message it delivers-make sure it's the right one. These tips will help you understand how to communicate your thoughts and show your personality. It is extremely important to show employers how you can fix their staffing problems. With the following help, your letter will look and sound better. If you are still not satisfied with it, hire a professional.

1. Always write to a specific individual who is responsible for filling the position, rather than a human resource official. Whenever feasible, use networking resources to introduce yourself in the opening paragraph of your letter. Be sure you spell the individual's name correctly.
2. Show the employer you've done your homework and have a genuine understanding of the organization's needs, mission statement and the business philosophy. Be sincere in your praise, but don't overdo it!
3. Write each letter separately, even if you use a common framework. Personalize the letter with a sentence or two designed to reflect sincere interest in the specific employer.
4. Use natural language in simple, direct and clear sentences. Don't try to impress the reader with unusual vocabulary or complicated sentence structures.
5. Express your capabilities with confidence, but don't exaggerate. Two part-time jobs at a department store do not constitute "extensive" retail management experience.
6. Check and recheck for accuracy in spelling, punctuation and sentence structure. Be sure to have someone who is a good writer review these tips to ensure you haven't missed anything.
7. Make sure the letter is completely professional in appearance. Use standard business letter format on stationery matching your resume. Do not use dot matrix printers or inferior typewriter ribbons.
8. Finish with a strong closing statement indicating the action you desire. Take the initiative to request an interview and state your intention to call in a week or two. If you indicate you will call in the letter, make sure you do. Many job seekers state they will call, but never do.
9. Let your personality and energy shine through your words. Use a few vivid details about your background to capture the reader's interest.
10. It is important to mention activities, honors and special skills. These can demonstrate skills employers look for, such as leadership, organization, critical thinking, teamwork, self management, initiative and the ability to influence others.
11. Keep copies of everything you send and follow up according to your stated intentions. Make yourself easily available and tell employers how to reach you. Provide a number that will be answered either by a person or by voice mail. If possible include an e-mail address.

-- Candace Davies, Director and Founder of Cando Career Coaching and Resume Writing and All Trades Resume Writing

Fourth Answer:

A cover letter is a document that expresses interest in a particular position or company and demonstrates the "features and benefits" you offer in such a capacity. The cover letter plays a critical role in your job search presentation, as it allows you to candidly address the prospective employer and give evidence as to your candidacy. There are many, many different approaches you could take for your cover letter. Here's an example you might follow:

• An opening "hook" (e.g., Could your company benefit from a seasoned web developer experienced at creating engaging content to capture visitor attention and drive your marketing message?).
• An overview of your educational credentials, licenses, certifications, or other evidence of your qualifications.
• A "laundry list" of specific accomplishments you can draw from past experience.
• A summary of the professional attributes you bring to the table (e.g., excellent communication skills, leadership style, team-building ability).
• An indication of your willingness to relocate or, alternatively, your desire to stay where you are. Salary requirements could also be included in this section, although it is not recommended that you define specific numbers, as this could eliminate you from consideration.
• A "call to action" requesting the interview.

You can also use the cover letter as a means to address special situations like a return to the workforce after a long absence or a desire to change careers.

-- Rene' Hart, Resumes for Success!

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