by Randall S. Hansen, Ph.D.
The purpose of a scannable resume is the same as that of a traditional
resume -- to help you find a job! But, the design and format
of a scannable resume is quite different than a traditional resume.
This guide will take you through the steps of developing a scannable
resume and ends with a comparison of a traditional resume and the
resulting scannable version of that same resume.
Remember that a resume summarizes your accomplishments, your
education, and your work experience, and should reflect
your strengths; however, a scannable resume should not have any
of the formating that is often done in traditional resumes.
Many companies, especially high-tech companies, use document scanning
technology to quickly and efficiently match job openings with
qualified job-seekers. Searches are done using keywords and phrases
that describe the skills and education required for the position, thus
when writing a scannable resume it is extremely important to use
terms and familiar industry acronyms that describe your skills and
experience.
Finally, keep in mind that a scannable resume has the same major headings
as a traditional resume: a header that includes your name, address, and
phone number; job objective; work experience; education, including your
degree(s), honors, and activities; and any specialized training and
certifications. Use a traditional format; do not use mutiple columns.
With all this in mind, here are the main guidelines to writing a
scannable resume.
First, the format:
- Use one of the standard serif or sans serif typefaces, such as
Courier, Times, Helvetica, Futura, Arial, Optima, Palatino, Univers.
Avoid using decorative fonts.
- Use a normal type size, usually in the range of 11 to 14 points.
- Avoid any kinds of graphics or shading.
- Keep formatting simple. Use all caps for major headings, but
avoid bolding, italizing, and underlining.
- Do not use bullets or lines.
- Left justify text.
- If your resume is more than one page, place your name at the top of
each additional page.
- Print your resume on a high quality laser printer or inkjet. Do not
use a dot matrix or low quality printer.
- Use only white or a very pale color paper -- in standard letter size (8 1/2 x 11).
- Always send original copies.
- Try to mail or deliver your resume in a flat envelop or by fax. Do
not staple multiple page resumes.
And now to the content:
- Include your major and minor, as well as your college degree(s).
- Include key skills and certifications, using industry standards to
identify each.
- Use industry or job-specific keywords that employers might use to
find candidates for the job you are seeking.
- While action verbs are still important, also consider key phrases and nouns that
could be used as search terms. Examples of phrases include "under budget,"
"surpassed goals," and "successfully developed." Examples of nouns
include "HTML programming," "results oriented," and "professional selling," "account manager,"
"certified public accountant (CPA)."
- After your objective, you might consider adding a "summary of
accomplishments" section that focuses on results you achieved in your
field rather than specific duties and responsibilities. A "Key Skills"
section is also an option. The idea behind this section is to allow you to use
more of the words, phrases, and jargon that resumes may be searched with by the
potential employer.
- Use common abbreviations (such as BS for a bachelor of science degree)
and maximize use of industry jargon (such as CAD for computer-assisted design),
but when in doubt, it is best to use both abbreviations and write it out.
Ready to see a comparison between a traditional (though Web-based) resume and the
resulting scannable resume?
For other Web-based resources on scannable resumes, visit
Dynamic Cover Letters Resume Resources.
For some helpful books about scannable resumes, visit
Quintessential Career and Job-Hunting Resources Guide
to Resume Books.
